One client used Oracle Financials (OFA) to track project cost. They asked their staff to report the hours worked by project and activity type on a form that would be approved and hand-entered into OFA. The time consuming process was very expensive and was not capturing information accurately.

VVS Inc. staff constructed a web-based time entry system that pulled all the open projects from OFA and presented them to each individual (based on their authorization to charge to the project). The resultant information was designed to load directly back into OFA to create a closed-loop system.

This project provided the customer with a workable process that empowered employees to take responsibility for their time. Project managers were able to approve/disapprove entries as well as check actual costs in real time on their projects. Redundant data entry was completely eliminated. Employees made entries daily. Managers approved weekly. Reports were generated on demand. The system's information even passed an IRS audit.

Reporting included many different views of the data that was accessible based on privileges. This project continues to be a success for the client. It provides them with an improved version of their existing process while providing the compliance, accuracy, and timeliness the preexisting process could not deliver. This saved the client, in a single year, in excess of $2 million dollars in tracked depreciable expenses that would not have been deducted.